Real Workflows. Real Impact.
Real Workflows. Real Impact.
Discover how teams across various industries and departments are using Weidtke to automate their workflows.
Discover how teams across various industries and departments are using Weidtke to automate their workflows.
Marketing for Business Process Automation
Content Production
Outcome
Implementation of a scalable pipeline that significantly reduces production times for website and social media content while ensuring consistent brand communication. With integrated feedback loops, the system continually learns, measurably improving the quality of generated texts and images.
Integrations
CMS + Database + Social Media Channels + Website
Functionality
Topic Research: Automatically identifies relevant content based on predefined keywords.
Media Creation: Independently generates posts, advertising copy, and visual elements for various channels.
Quality Assurance: Integrates targeted approval processes by specialists to optimize outcomes.
Publication Control: Automatically publishes finished content on connected platforms according to a set schedule.
Marketing for Business Process Automation
Content Production
Outcome
Implementation of a scalable pipeline that significantly reduces production times for website and social media content while ensuring consistent brand communication. With integrated feedback loops, the system continually learns, measurably improving the quality of generated texts and images.
Integrations
CMS + Database + Social Media Channels + Website
Functionality
Topic Research: Automatically identifies relevant content based on predefined keywords.
Media Creation: Independently generates posts, advertising copy, and visual elements for various channels.
Quality Assurance: Integrates targeted approval processes by specialists to optimize outcomes.
Publication Control: Automatically publishes finished content on connected platforms according to a set schedule.
Marketing for Business Process Automation
Content Production
Outcome
Implementation of a scalable pipeline that significantly reduces production times for website and social media content while ensuring consistent brand communication. With integrated feedback loops, the system continually learns, measurably improving the quality of generated texts and images.
Integrations
CMS + Database + Social Media Channels + Website
Functionality
Topic Research: Automatically identifies relevant content based on predefined keywords.
Media Creation: Independently generates posts, advertising copy, and visual elements for various channels.
Quality Assurance: Integrates targeted approval processes by specialists to optimize outcomes.
Publication Control: Automatically publishes finished content on connected platforms according to a set schedule.
Business Operations
Client Inquiries
Outcome
Implementing an AI-driven customer support system that responds to customer inquiries in real-time. By connecting to a dynamic knowledge base, the system provides precise answers based on internal documents instead of relying on static FAQs. This significantly reduces the workload on your support team and ensures 24/7 availability without additional staffing costs.
Integrations
Google Drive + Supabase Vector Database + OpenAI + n8n
Functionality
Knowledge Acquisition: Automatically absorbs internal PDFs and text documents from Google Drive.
Semantic indexing: Organizes information based on concepts and mathematical vectors instead of just keywords.
Smart Retrieval: Instantly identifies the exact relevant text passages for customer inquiries, tailored for B2B clients in the business process automation domain.
Natural Response Generation: Crafted by OpenAI, delivering polite and precise responses in the brand's tone.
Business Operations
Client Inquiries
Outcome
Implementing an AI-driven customer support system that responds to customer inquiries in real-time. By connecting to a dynamic knowledge base, the system provides precise answers based on internal documents instead of relying on static FAQs. This significantly reduces the workload on your support team and ensures 24/7 availability without additional staffing costs.
Integrations
Google Drive + Supabase Vector Database + OpenAI + n8n
Functionality
Knowledge Acquisition: Automatically absorbs internal PDFs and text documents from Google Drive.
Semantic indexing: Organizes information based on concepts and mathematical vectors instead of just keywords.
Smart Retrieval: Instantly identifies the exact relevant text passages for customer inquiries, tailored for B2B clients in the business process automation domain.
Natural Response Generation: Crafted by OpenAI, delivering polite and precise responses in the brand's tone.
Business Operations
Client Inquiries
Outcome
Implementing an AI-driven customer support system that responds to customer inquiries in real-time. By connecting to a dynamic knowledge base, the system provides precise answers based on internal documents instead of relying on static FAQs. This significantly reduces the workload on your support team and ensures 24/7 availability without additional staffing costs.
Integrations
Google Drive + Supabase Vector Database + OpenAI + n8n
Functionality
Knowledge Acquisition: Automatically absorbs internal PDFs and text documents from Google Drive.
Semantic indexing: Organizes information based on concepts and mathematical vectors instead of just keywords.
Smart Retrieval: Instantly identifies the exact relevant text passages for customer inquiries, tailored for B2B clients in the business process automation domain.
Natural Response Generation: Crafted by OpenAI, delivering polite and precise responses in the brand's tone.
Logistics
Shipping Documents
Outcome
Fully automated processing and synchronization of global freight documents. AI-driven recognition eliminates manual data entry for packing lists (PL), bills of lading (BOL), and invoices. By intelligently matching document data with internal inventory lists, delivery dates and vessel names are updated without delay. The system instantly identifies discrepancies in weights or quantities, ensuring seamless and error-free documentation throughout the entire supply chain.
Integrations
n8n Workflow Engine + OpenAI (Precision OCR) + Google Sheets + Cloud Storage
Functionality
Smart Capture: Automated collection of PDF documents via web forms, email, or cloud directories.
Document Routing: AI classification directs each document (e.g., invoice vs. bill of lading) into its specifically developed logic path.
Data Extraction: Highly precise reading of sender, vessel name, 'on-board' date, and gross weight.
Smart Matching: Automated reconciliation of packages across different document types for shipment validation.
Master Sheet Update: Final synchronization of all data with central inventory management, including automatic status updates.
Logistics
Shipping Documents
Outcome
Fully automated processing and synchronization of global freight documents. AI-driven recognition eliminates manual data entry for packing lists (PL), bills of lading (BOL), and invoices. By intelligently matching document data with internal inventory lists, delivery dates and vessel names are updated without delay. The system instantly identifies discrepancies in weights or quantities, ensuring seamless and error-free documentation throughout the entire supply chain.
Integrations
n8n Workflow Engine + OpenAI (Precision OCR) + Google Sheets + Cloud Storage
Functionality
Smart Capture: Automated collection of PDF documents via web forms, email, or cloud directories.
Document Routing: AI classification directs each document (e.g., invoice vs. bill of lading) into its specifically developed logic path.
Data Extraction: Highly precise reading of sender, vessel name, 'on-board' date, and gross weight.
Smart Matching: Automated reconciliation of packages across different document types for shipment validation.
Master Sheet Update: Final synchronization of all data with central inventory management, including automatic status updates.
Logistics
Shipping Documents
Outcome
Fully automated processing and synchronization of global freight documents. AI-driven recognition eliminates manual data entry for packing lists (PL), bills of lading (BOL), and invoices. By intelligently matching document data with internal inventory lists, delivery dates and vessel names are updated without delay. The system instantly identifies discrepancies in weights or quantities, ensuring seamless and error-free documentation throughout the entire supply chain.
Integrations
n8n Workflow Engine + OpenAI (Precision OCR) + Google Sheets + Cloud Storage
Functionality
Smart Capture: Automated collection of PDF documents via web forms, email, or cloud directories.
Document Routing: AI classification directs each document (e.g., invoice vs. bill of lading) into its specifically developed logic path.
Data Extraction: Highly precise reading of sender, vessel name, 'on-board' date, and gross weight.
Smart Matching: Automated reconciliation of packages across different document types for shipment validation.
Master Sheet Update: Final synchronization of all data with central inventory management, including automatic status updates.
Human Resources
Employee Acquisition
Outcome
Achieve maximum efficiency with a fully automated acquisition process. With digital pre-qualification and seamless integration into the applicant management system, hiring times are drastically reduced. This ensures an exceptional candidate experience and minimizes administrative burden.
Integrations
Performance Marketing + Online Aptitude Tests + Applicant Management (ATS) + Digital Signature
Functionality
Lead Generation: Automatically integrate data from advertising campaigns directly into the management system.
Digital Pre-Qualification: Automated dispatch of invitations for online assessments to objectively evaluate candidates.
Contract Management: Automated creation of employment contracts and management of digital signatures.
Real-time analysis: Monitor success rates and processing times from the initial contact to contract completion.
Human Resources
Employee Acquisition
Outcome
Achieve maximum efficiency with a fully automated acquisition process. With digital pre-qualification and seamless integration into the applicant management system, hiring times are drastically reduced. This ensures an exceptional candidate experience and minimizes administrative burden.
Integrations
Performance Marketing + Online Aptitude Tests + Applicant Management (ATS) + Digital Signature
Functionality
Lead Generation: Automatically integrate data from advertising campaigns directly into the management system.
Digital Pre-Qualification: Automated dispatch of invitations for online assessments to objectively evaluate candidates.
Contract Management: Automated creation of employment contracts and management of digital signatures.
Real-time analysis: Monitor success rates and processing times from the initial contact to contract completion.
Human Resources
Employee Acquisition
Outcome
Achieve maximum efficiency with a fully automated acquisition process. With digital pre-qualification and seamless integration into the applicant management system, hiring times are drastically reduced. This ensures an exceptional candidate experience and minimizes administrative burden.
Integrations
Performance Marketing + Online Aptitude Tests + Applicant Management (ATS) + Digital Signature
Functionality
Lead Generation: Automatically integrate data from advertising campaigns directly into the management system.
Digital Pre-Qualification: Automated dispatch of invitations for online assessments to objectively evaluate candidates.
Contract Management: Automated creation of employment contracts and management of digital signatures.
Real-time analysis: Monitor success rates and processing times from the initial contact to contract completion.
Logistics
Order and Shipping Management
Outcome
Creating a seamless process chain from order receipt to delivery. Automated generation of freight documents and direct integration with factoring partners minimize manual effort and ensure liquidity. The centralized reporting system enables precise real-time management of all goods flows.
Integrations
ERP System + Logistics Interfaces + Factoring Portals + Analytics Dashboards
Functionality
Order and inventory management: Automatically syncs customer orders with production or warehouse requests.
Automated logistics processing: Independently generates freight documents and manages the physical transport to the end customer.
Finance and Factoring Integration: Automates invoicing and seamlessly transfers data to factoring partners for immediate payment.
Central goods flow management: Provides comprehensive reporting and real-time control over all core processes.
Logistics
Order and Shipping Management
Outcome
Creating a seamless process chain from order receipt to delivery. Automated generation of freight documents and direct integration with factoring partners minimize manual effort and ensure liquidity. The centralized reporting system enables precise real-time management of all goods flows.
Integrations
ERP System + Logistics Interfaces + Factoring Portals + Analytics Dashboards
Functionality
Order and inventory management: Automatically syncs customer orders with production or warehouse requests.
Automated logistics processing: Independently generates freight documents and manages the physical transport to the end customer.
Finance and Factoring Integration: Automates invoicing and seamlessly transfers data to factoring partners for immediate payment.
Central goods flow management: Provides comprehensive reporting and real-time control over all core processes.
Logistics
Order and Shipping Management
Outcome
Creating a seamless process chain from order receipt to delivery. Automated generation of freight documents and direct integration with factoring partners minimize manual effort and ensure liquidity. The centralized reporting system enables precise real-time management of all goods flows.
Integrations
ERP System + Logistics Interfaces + Factoring Portals + Analytics Dashboards
Functionality
Order and inventory management: Automatically syncs customer orders with production or warehouse requests.
Automated logistics processing: Independently generates freight documents and manages the physical transport to the end customer.
Finance and Factoring Integration: Automates invoicing and seamlessly transfers data to factoring partners for immediate payment.
Central goods flow management: Provides comprehensive reporting and real-time control over all core processes.
Sales
Customer Acquisition
Outcome
Complete automation of lead preparation through targeted analysis of job postings. The system identifies market demand signals, identifies the right decision-makers, and prepares personal outreach. This saves hours of manual research weekly and significantly increases the relevance of the approach for B2B clients.
Integrations
n8n (Automation) + Unipile (LinkedIn Interface) + CRM (Data Management) + LLM Agent (AI Research & Text)
Functionality
Needs Analysis: Automatically scans job postings for relevant keywords and requirement profiles.
Decision-Maker Identification: Independently researches suitable contacts such as CEOs or department heads through targeted database queries.
Address Personalization: The LLM Agent generates customized contact requests that directly relate to the job content found.
Network Interaction: Deliver personalized messages through Unipile directly to relevant profiles on business networks like LinkedIn.
Sales
Customer Acquisition
Outcome
Complete automation of lead preparation through targeted analysis of job postings. The system identifies market demand signals, identifies the right decision-makers, and prepares personal outreach. This saves hours of manual research weekly and significantly increases the relevance of the approach for B2B clients.
Integrations
n8n (Automation) + Unipile (LinkedIn Interface) + CRM (Data Management) + LLM Agent (AI Research & Text)
Functionality
Needs Analysis: Automatically scans job postings for relevant keywords and requirement profiles.
Decision-Maker Identification: Independently researches suitable contacts such as CEOs or department heads through targeted database queries.
Address Personalization: The LLM Agent generates customized contact requests that directly relate to the job content found.
Network Interaction: Deliver personalized messages through Unipile directly to relevant profiles on business networks like LinkedIn.
Sales
Customer Acquisition
Outcome
Complete automation of lead preparation through targeted analysis of job postings. The system identifies market demand signals, identifies the right decision-makers, and prepares personal outreach. This saves hours of manual research weekly and significantly increases the relevance of the approach for B2B clients.
Integrations
n8n (Automation) + Unipile (LinkedIn Interface) + CRM (Data Management) + LLM Agent (AI Research & Text)
Functionality
Needs Analysis: Automatically scans job postings for relevant keywords and requirement profiles.
Decision-Maker Identification: Independently researches suitable contacts such as CEOs or department heads through targeted database queries.
Address Personalization: The LLM Agent generates customized contact requests that directly relate to the job content found.
Network Interaction: Deliver personalized messages through Unipile directly to relevant profiles on business networks like LinkedIn.
MARKETING & LEGAL
Policy Assistant
Outcome
Implementation of a specialized AI compliance auditor that automatically checks marketing texts for compliance with EU regulations. The system allows users to upload texts, PDFs, or images, which are analyzed for risks and ambiguous statements within approximately 30 seconds. By directly cross-referencing with a legal knowledge database, the AI provides precise assessments, including citations of the relevant articles.
Integrations
n8n Workflow Engine + OpenAI (GPT-4o & Embeddings) + Supabase Vector Database + Document Extraction (PDF/OCR)
Functionality
Multimodal Input: Users upload texts or files directly through the chat interface.
Knowledge Alignment: An AI agent accesses the most up-to-date policy documents in real time through a database.
Compliance Audit: The AI evaluates the input based on four pillars: justification, comparability, clarity, and transparency.
Detailed Report: Delivery of a structured report including score, error analysis, article references, and specific optimization recommendations.
MARKETING & LEGAL
Policy Assistant
Outcome
Implementation of a specialized AI compliance auditor that automatically checks marketing texts for compliance with EU regulations. The system allows users to upload texts, PDFs, or images, which are analyzed for risks and ambiguous statements within approximately 30 seconds. By directly cross-referencing with a legal knowledge database, the AI provides precise assessments, including citations of the relevant articles.
Integrations
n8n Workflow Engine + OpenAI (GPT-4o & Embeddings) + Supabase Vector Database + Document Extraction (PDF/OCR)
Functionality
Multimodal Input: Users upload texts or files directly through the chat interface.
Knowledge Alignment: An AI agent accesses the most up-to-date policy documents in real time through a database.
Compliance Audit: The AI evaluates the input based on four pillars: justification, comparability, clarity, and transparency.
Detailed Report: Delivery of a structured report including score, error analysis, article references, and specific optimization recommendations.
MARKETING & LEGAL
Policy Assistant
Outcome
Implementation of a specialized AI compliance auditor that automatically checks marketing texts for compliance with EU regulations. The system allows users to upload texts, PDFs, or images, which are analyzed for risks and ambiguous statements within approximately 30 seconds. By directly cross-referencing with a legal knowledge database, the AI provides precise assessments, including citations of the relevant articles.
Integrations
n8n Workflow Engine + OpenAI (GPT-4o & Embeddings) + Supabase Vector Database + Document Extraction (PDF/OCR)
Functionality
Multimodal Input: Users upload texts or files directly through the chat interface.
Knowledge Alignment: An AI agent accesses the most up-to-date policy documents in real time through a database.
Compliance Audit: The AI evaluates the input based on four pillars: justification, comparability, clarity, and transparency.
Detailed Report: Delivery of a structured report including score, error analysis, article references, and specific optimization recommendations.
CROSS-DEPARTMENTAL
Knowledge Base
Outcome
Centralize your company's knowledge into a single knowledge database with direct AI integration to communication systems. Instead of laboriously searching for information across various platforms, employees can ask questions in natural language directly within their familiar communication tools. An intelligent assistant instantly searches the knowledge database, summarizes relevant information, and delivers precise answers in the chat, complete with references to original sources.
Integrations
n8n Workflow Engine + OpenAI (GPT-4o & Embeddings) + Supabase Vector Database + Document Extraction (PDF/OCR)
Functionality
Real-time information retrieval: Significantly accelerate the flow of knowledge by eliminating manual searches within database structures.
Increased Process Quality: Ensuring all team members are working according to the latest, standardized guidelines.
Expert Relief: Significantly reduce recurring standard inquiries to experienced colleagues or department heads.
Seamless Integration: Gaining team acceptance with access that doesn't require switching systems.
CROSS-DEPARTMENTAL
Knowledge Base
Outcome
Centralize your company's knowledge into a single knowledge database with direct AI integration to communication systems. Instead of laboriously searching for information across various platforms, employees can ask questions in natural language directly within their familiar communication tools. An intelligent assistant instantly searches the knowledge database, summarizes relevant information, and delivers precise answers in the chat, complete with references to original sources.
Integrations
n8n Workflow Engine + OpenAI (GPT-4o & Embeddings) + Supabase Vector Database + Document Extraction (PDF/OCR)
Functionality
Real-time information retrieval: Significantly accelerate the flow of knowledge by eliminating manual searches within database structures.
Increased Process Quality: Ensuring all team members are working according to the latest, standardized guidelines.
Expert Relief: Significantly reduce recurring standard inquiries to experienced colleagues or department heads.
Seamless Integration: Gaining team acceptance with access that doesn't require switching systems.
CROSS-DEPARTMENTAL
Knowledge Base
Outcome
Centralize your company's knowledge into a single knowledge database with direct AI integration to communication systems. Instead of laboriously searching for information across various platforms, employees can ask questions in natural language directly within their familiar communication tools. An intelligent assistant instantly searches the knowledge database, summarizes relevant information, and delivers precise answers in the chat, complete with references to original sources.
Integrations
n8n Workflow Engine + OpenAI (GPT-4o & Embeddings) + Supabase Vector Database + Document Extraction (PDF/OCR)
Functionality
Real-time information retrieval: Significantly accelerate the flow of knowledge by eliminating manual searches within database structures.
Increased Process Quality: Ensuring all team members are working according to the latest, standardized guidelines.
Expert Relief: Significantly reduce recurring standard inquiries to experienced colleagues or department heads.
Seamless Integration: Gaining team acceptance with access that doesn't require switching systems.
CROSS-DEPARTMENTAL
Task & Calendar Management
Outcome
Automation of the entire cycle from logging to deadline adherence. An AI agent extracts specific tasks from meeting notes (e.g., Google Docs or transcripts) and transfers them into Google Tasks. The special feature: An intelligent synchronization mechanism monitors due dates. If tasks are not completed by the set date (Overdue), the system automatically shifts the respective calendar entries in Google Calendar to the next available slot. This ensures that scheduling remains realistic without manual effort.
Integrations
Google Docs (Notes) + Google Tasks + Google Calendar + Gemini (LLM) + n8n Automation
Functionality
Task Creation: Automatic generation of structured entries in Google Tasks, including context information based on notes, tailored for business process automation solutions.
Calendar Mapping: Creation of time slots in Google Calendar based on estimated effort and due date.
Status Monitoring: A daily workflow checks the completion status of tasks in Google Tasks.
Auto-Rescheduling: If a deadline is missed, the system identifies open slots in the calendar and automatically reschedules the appointment until the task is marked as 'completed.'
CROSS-DEPARTMENTAL
Task & Calendar Management
Outcome
Automation of the entire cycle from logging to deadline adherence. An AI agent extracts specific tasks from meeting notes (e.g., Google Docs or transcripts) and transfers them into Google Tasks. The special feature: An intelligent synchronization mechanism monitors due dates. If tasks are not completed by the set date (Overdue), the system automatically shifts the respective calendar entries in Google Calendar to the next available slot. This ensures that scheduling remains realistic without manual effort.
Integrations
Google Docs (Notes) + Google Tasks + Google Calendar + Gemini (LLM) + n8n Automation
Functionality
Task Creation: Automatic generation of structured entries in Google Tasks, including context information based on notes, tailored for business process automation solutions.
Calendar Mapping: Creation of time slots in Google Calendar based on estimated effort and due date.
Status Monitoring: A daily workflow checks the completion status of tasks in Google Tasks.
Auto-Rescheduling: If a deadline is missed, the system identifies open slots in the calendar and automatically reschedules the appointment until the task is marked as 'completed.'
CROSS-DEPARTMENTAL
Task & Calendar Management
Outcome
Automation of the entire cycle from logging to deadline adherence. An AI agent extracts specific tasks from meeting notes (e.g., Google Docs or transcripts) and transfers them into Google Tasks. The special feature: An intelligent synchronization mechanism monitors due dates. If tasks are not completed by the set date (Overdue), the system automatically shifts the respective calendar entries in Google Calendar to the next available slot. This ensures that scheduling remains realistic without manual effort.
Integrations
Google Docs (Notes) + Google Tasks + Google Calendar + Gemini (LLM) + n8n Automation
Functionality
Task Creation: Automatic generation of structured entries in Google Tasks, including context information based on notes, tailored for business process automation solutions.
Calendar Mapping: Creation of time slots in Google Calendar based on estimated effort and due date.
Status Monitoring: A daily workflow checks the completion status of tasks in Google Tasks.
Auto-Rescheduling: If a deadline is missed, the system identifies open slots in the calendar and automatically reschedules the appointment until the task is marked as 'completed.'
Marketing & Public Relations
Community Management
Outcome
Implementation of an automated interaction infrastructure for scaling social media channels (e.g., Instagram). The solution autonomously classifies and responds to incoming comments in the brand's specific tone (persona), while simultaneously maximizing community engagement. By strictly using official interfaces (Meta Graph API), maximum account security is guaranteed, while significantly reducing manual personnel costs for routine management.
Integrations
Instagram Graph API + n8n / Automation Platform + OpenAI (LLM) + Monitoring Dashboard
Functionality
Real-time Capture: Automatic monitoring of incoming comments and mentions through the official API interface.
AI Classification: Analysis of the comment for sentiment, content, and relevance.
Autonomous Interaction: Generating unique, varied responses in the defined brand style ('persona') to avoid appearing as spam.
Security Filters: Automatically hiding comments that violate predefined policies (blacklist).
Hybrid Management: Seamlessly route critical or highly specific inquiries to a central inbox for the team to handle manually.
Marketing & Public Relations
Community Management
Outcome
Implementation of an automated interaction infrastructure for scaling social media channels (e.g., Instagram). The solution autonomously classifies and responds to incoming comments in the brand's specific tone (persona), while simultaneously maximizing community engagement. By strictly using official interfaces (Meta Graph API), maximum account security is guaranteed, while significantly reducing manual personnel costs for routine management.
Integrations
Instagram Graph API + n8n / Automation Platform + OpenAI (LLM) + Monitoring Dashboard
Functionality
Real-time Capture: Automatic monitoring of incoming comments and mentions through the official API interface.
AI Classification: Analysis of the comment for sentiment, content, and relevance.
Autonomous Interaction: Generating unique, varied responses in the defined brand style ('persona') to avoid appearing as spam.
Security Filters: Automatically hiding comments that violate predefined policies (blacklist).
Hybrid Management: Seamlessly route critical or highly specific inquiries to a central inbox for the team to handle manually.
Marketing & Public Relations
Community Management
Outcome
Implementation of an automated interaction infrastructure for scaling social media channels (e.g., Instagram). The solution autonomously classifies and responds to incoming comments in the brand's specific tone (persona), while simultaneously maximizing community engagement. By strictly using official interfaces (Meta Graph API), maximum account security is guaranteed, while significantly reducing manual personnel costs for routine management.
Integrations
Instagram Graph API + n8n / Automation Platform + OpenAI (LLM) + Monitoring Dashboard
Functionality
Real-time Capture: Automatic monitoring of incoming comments and mentions through the official API interface.
AI Classification: Analysis of the comment for sentiment, content, and relevance.
Autonomous Interaction: Generating unique, varied responses in the defined brand style ('persona') to avoid appearing as spam.
Security Filters: Automatically hiding comments that violate predefined policies (blacklist).
Hybrid Management: Seamlessly route critical or highly specific inquiries to a central inbox for the team to handle manually.
Sales & Logistics
Trade Confirmation & Reference Check
Outcome
Complete automation of administrative processes following trade completions in wholesale. The system handles the dispatch of legally-compliant purchase and sale confirmations to clients and suppliers as soon as a trade is logged into the system. An integrated security check automatically cross-references loading references and trade details with the central database to prevent duplicates or erroneous entries. This eliminates manual data entry and ensures consistent brand communication with every transaction.
Integrations
Airtable (Central Database) + n8n (Workflow Management) + Gmail/Outlook + OpenAI (Data Interpretation)
Functionality
Transaction Recording: The system identifies new transactions in the central database (e.g., Airtable).
Reference Validation: Automated matching of load reference numbers and commercial data to ensure data integrity.
Dynamic creation: The AI generates a personalized confirmation in the corporate design based on the trade details.
Automated Dispatch: Instantly send documents to all involved parties (buyers/sellers).
Status Update: Automated documentation of shipping and updating the transaction status in the database.
Sales & Logistics
Trade Confirmation & Reference Check
Outcome
Complete automation of administrative processes following trade completions in wholesale. The system handles the dispatch of legally-compliant purchase and sale confirmations to clients and suppliers as soon as a trade is logged into the system. An integrated security check automatically cross-references loading references and trade details with the central database to prevent duplicates or erroneous entries. This eliminates manual data entry and ensures consistent brand communication with every transaction.
Integrations
Airtable (Central Database) + n8n (Workflow Management) + Gmail/Outlook + OpenAI (Data Interpretation)
Functionality
Transaction Recording: The system identifies new transactions in the central database (e.g., Airtable).
Reference Validation: Automated matching of load reference numbers and commercial data to ensure data integrity.
Dynamic creation: The AI generates a personalized confirmation in the corporate design based on the trade details.
Automated Dispatch: Instantly send documents to all involved parties (buyers/sellers).
Status Update: Automated documentation of shipping and updating the transaction status in the database.
Sales & Logistics
Trade Confirmation & Reference Check
Outcome
Complete automation of administrative processes following trade completions in wholesale. The system handles the dispatch of legally-compliant purchase and sale confirmations to clients and suppliers as soon as a trade is logged into the system. An integrated security check automatically cross-references loading references and trade details with the central database to prevent duplicates or erroneous entries. This eliminates manual data entry and ensures consistent brand communication with every transaction.
Integrations
Airtable (Central Database) + n8n (Workflow Management) + Gmail/Outlook + OpenAI (Data Interpretation)
Functionality
Transaction Recording: The system identifies new transactions in the central database (e.g., Airtable).
Reference Validation: Automated matching of load reference numbers and commercial data to ensure data integrity.
Dynamic creation: The AI generates a personalized confirmation in the corporate design based on the trade details.
Automated Dispatch: Instantly send documents to all involved parties (buyers/sellers).
Status Update: Automated documentation of shipping and updating the transaction status in the database.
Business Operations
Inbound Voice Agent
Outcome
Implementation of an AI-driven phone system that handles incoming calls in natural language and acts like a human representative. The system comprehends customer inquiries, retrieves information from the knowledge database, and independently executes actions during the call — such as booking appointments or updating customer data. By combining human-like voice dynamics with logical process control, customer support becomes scalable 24/7 without compromising the quality of personal interaction.
Integrations
Twilio (Telephony/SIP) + ElevenLabs (AI Voices & Conversational AI) + n8n (Logic & API Orchestration) + CRM (e.g., HubSpot/Salesforce)
Functionality
Incoming Call: Twilio receives the call and forwards the audio stream in real-time to ElevenLabs Conversational AI.
Language Understanding & Response: The AI interprets spoken words, accesses stored company data, and responds with a convincingly realistic voice.
n8n Tool-Calling: During the conversation, the AI detects when an action is needed (e.g., "I want to reschedule my appointment"). It triggers an n8n workflow in the background.
Live system update: n8n checks availability in the database, reschedules the appointment, and returns confirmation to the voice agent within milliseconds.
Documentation: After the call, n8n automatically generates a summary and directly saves the record into the client's profile in your CRM system.
Business Operations
Inbound Voice Agent
Outcome
Implementation of an AI-driven phone system that handles incoming calls in natural language and acts like a human representative. The system comprehends customer inquiries, retrieves information from the knowledge database, and independently executes actions during the call — such as booking appointments or updating customer data. By combining human-like voice dynamics with logical process control, customer support becomes scalable 24/7 without compromising the quality of personal interaction.
Integrations
Twilio (Telephony/SIP) + ElevenLabs (AI Voices & Conversational AI) + n8n (Logic & API Orchestration) + CRM (e.g., HubSpot/Salesforce)
Functionality
Incoming Call: Twilio receives the call and forwards the audio stream in real-time to ElevenLabs Conversational AI.
Language Understanding & Response: The AI interprets spoken words, accesses stored company data, and responds with a convincingly realistic voice.
n8n Tool-Calling: During the conversation, the AI detects when an action is needed (e.g., "I want to reschedule my appointment"). It triggers an n8n workflow in the background.
Live system update: n8n checks availability in the database, reschedules the appointment, and returns confirmation to the voice agent within milliseconds.
Documentation: After the call, n8n automatically generates a summary and directly saves the record into the client's profile in your CRM system.
Business Operations
Inbound Voice Agent
Outcome
Implementation of an AI-driven phone system that handles incoming calls in natural language and acts like a human representative. The system comprehends customer inquiries, retrieves information from the knowledge database, and independently executes actions during the call — such as booking appointments or updating customer data. By combining human-like voice dynamics with logical process control, customer support becomes scalable 24/7 without compromising the quality of personal interaction.
Integrations
Twilio (Telephony/SIP) + ElevenLabs (AI Voices & Conversational AI) + n8n (Logic & API Orchestration) + CRM (e.g., HubSpot/Salesforce)
Functionality
Incoming Call: Twilio receives the call and forwards the audio stream in real-time to ElevenLabs Conversational AI.
Language Understanding & Response: The AI interprets spoken words, accesses stored company data, and responds with a convincingly realistic voice.
n8n Tool-Calling: During the conversation, the AI detects when an action is needed (e.g., "I want to reschedule my appointment"). It triggers an n8n workflow in the background.
Live system update: n8n checks availability in the database, reschedules the appointment, and returns confirmation to the voice agent within milliseconds.
Documentation: After the call, n8n automatically generates a summary and directly saves the record into the client's profile in your CRM system.
Sales
Proposal Assistant
Outcome
Implementation of an intelligent initial contact system that autonomously handles customer inquiries via email and WhatsApp. The AI agent acts as a digital interface, gathering all necessary information for proposal creation (scope of work, location, photos, contact details) through a natural dialogue. Once the data is complete, the system prepares the case for the team and forwards it to a human employee for final pricing. This ensures seamless information capture without manual follow-up questions.
Integrations
Helpdesk/CRM + WhatsApp interface + n8n workflow engine + OpenAI (GPT-4o) + Postgres (session management)
Functionality
Incoming Inquiry: The system captures new messages via email or WhatsApp and identifies the client.
Conversation Analysis: The AI scans the entire messaging history to identify previously mentioned details (e.g., floor level, elevator availability).
Targeted information gathering: The assistant responds politely to the client, confirms the received information, and specifically requests any missing details, such as photos or the phone number.
Completeness Check: An integrated logic checker continuously monitors the five core requirements (service, location, images, telephone, payment method).
Handing over to sales: Once all information is available, an internal note for the sales team is automatically created, the case is assigned to a team member, and a draft for the final offer is prepared.
Sales
Proposal Assistant
Outcome
Implementation of an intelligent initial contact system that autonomously handles customer inquiries via email and WhatsApp. The AI agent acts as a digital interface, gathering all necessary information for proposal creation (scope of work, location, photos, contact details) through a natural dialogue. Once the data is complete, the system prepares the case for the team and forwards it to a human employee for final pricing. This ensures seamless information capture without manual follow-up questions.
Integrations
Helpdesk/CRM + WhatsApp interface + n8n workflow engine + OpenAI (GPT-4o) + Postgres (session management)
Functionality
Incoming Inquiry: The system captures new messages via email or WhatsApp and identifies the client.
Conversation Analysis: The AI scans the entire messaging history to identify previously mentioned details (e.g., floor level, elevator availability).
Targeted information gathering: The assistant responds politely to the client, confirms the received information, and specifically requests any missing details, such as photos or the phone number.
Completeness Check: An integrated logic checker continuously monitors the five core requirements (service, location, images, telephone, payment method).
Handing over to sales: Once all information is available, an internal note for the sales team is automatically created, the case is assigned to a team member, and a draft for the final offer is prepared.
Sales
Proposal Assistant
Outcome
Implementation of an intelligent initial contact system that autonomously handles customer inquiries via email and WhatsApp. The AI agent acts as a digital interface, gathering all necessary information for proposal creation (scope of work, location, photos, contact details) through a natural dialogue. Once the data is complete, the system prepares the case for the team and forwards it to a human employee for final pricing. This ensures seamless information capture without manual follow-up questions.
Integrations
Helpdesk/CRM + WhatsApp interface + n8n workflow engine + OpenAI (GPT-4o) + Postgres (session management)
Functionality
Incoming Inquiry: The system captures new messages via email or WhatsApp and identifies the client.
Conversation Analysis: The AI scans the entire messaging history to identify previously mentioned details (e.g., floor level, elevator availability).
Targeted information gathering: The assistant responds politely to the client, confirms the received information, and specifically requests any missing details, such as photos or the phone number.
Completeness Check: An integrated logic checker continuously monitors the five core requirements (service, location, images, telephone, payment method).
Handing over to sales: Once all information is available, an internal note for the sales team is automatically created, the case is assigned to a team member, and a draft for the final offer is prepared.
in action
Manual processes do not scale. AI does.
Manual Process
Manually copying and pasting metrics into reports.
Manually copying and pasting metrics into reports.
Request updates from team members.
Request updates from team members.
Manually tagging leads in the CRM.
Manually tagging leads in the CRM.
Check 4 tools every morning.
Check 4 tools every morning.
Missed follow-ups or overdue tasks.
Missed follow-ups or overdue tasks.
With Weidtke
The agent creates and sends daily updates.
The agent creates and sends daily updates.
The agent collects and consolidates inputs.
The agent collects and consolidates inputs.
AI automatically tags based on behavior.
AI automatically tags based on behavior.
Unified daily briefing across all platforms.
Unified daily briefing across all platforms.
The agent schedules follow-up actions and tracks their progress.
The agent schedules follow-up actions and tracks their progress.
Tired of routine tasks?
Data and Insights
Automation that pays for itself.
Ø Cost Savings per Team
Hours/Month
Average time regained through manual work.
Result
Efficiency improvement achieved after 30 days.
Frequently Asked Questions
Frequently Asked Questions
What is AI process automation and how does it differ from RPA?
AI process automation employs intelligent models to handle not just repetitive, rule-based clicks like traditional RPA, but also complex, decision-driven tasks within the back office. The AI learns, adapts, and can interpret unstructured data such as emails and document texts.
Is AI automation only suitable for large corporations?
Which business areas is your solution relevant to?
Do we need to completely replace our existing IT infrastructure?
How secure is my data when using AI agents?
What happens when AI encounters an unforeseen scenario?
How long does it take for the first processes to be automated?
What are the costs associated with automation?
What is the first step to begin working with you?
What is AI process automation and how does it differ from RPA?
AI process automation employs intelligent models to handle not just repetitive, rule-based clicks like traditional RPA, but also complex, decision-driven tasks within the back office. The AI learns, adapts, and can interpret unstructured data such as emails and document texts.